Payroll Software
  • What is Full Service Payroll?

    We will deposit and file all your applicable federal, state, and local payroll taxes.

    Print Friendly, PDF & Email
  • Why do I need Full Service Payroll?

    Payroll tax management can be challenging for small business owners who are juggling their daily operations, and just one missed payroll tax deposit can result in fines and penalties. Our small business payroll tax service wipes away your worries about payroll tax management and allows you to focus on the business at hand.

    Print Friendly, PDF & Email
  • Getting Started with Full Service Payroll

    If you haven’t signed up yet, just complete the contact form or call one of our Payroll Specialists at 770-679-7475.

    Print Friendly, PDF & Email
  • When does the software debit money from my account for my payroll tax liabilities?

    Once you process your payroll, you immediately receive an invoice; the invoice date tells when the tax liability funds will come out of your account. You should have the funds in your account at least one business day before the date on the invoice. (Note: if you ever run a same-day payroll, you must ensure funds are available that day for your liabilities.)

    A word about insufficient funds
    We hope this will never happen… but in the case of insufficient funds, we’ll contact you right away to make you aware of the problem. We may limit your use of the software until the issue is resolved. Please refer to your service agreement for information on applicable charges.

    We will not be responsible for banking charges or penalties you incur as a result of insufficient funds, nor are we responsible if we must pay your tax payments late due to insufficient funds.

    Print Friendly, PDF & Email
  • How can I find out if my payroll tax filings and deposits were properly filed and deposited?

    You can see which taxes we have deposited and filed on your behalf using various reports in the software. However, it’s a best practice to follow up with the tax agencies to confirm the payroll tax deposits and filings are being made. Ultimately, it’s your responsibility to verify your taxes are being filed and deposited properly.

    Print Friendly, PDF & Email
  • What if I receive a notice stating my deposits and filings weren’t properly handled?

    There may be several reasons for this notice. The first is that you haven’t set up the proper deposit frequency. In this case, you should immediately change the deposit frequency in the software, and then contact the tax agency to resolve the issue. The second possibility is we might have made a mistake. In that case, please call our Client Support at 770-679-7475. We’ll handle the corrections and take responsibility for all applicable penalties and interest.

    Print Friendly, PDF & Email
  • Who’s responsible if I’m assessed for any penalties and interest?

    With our Software as your payroll tax filing solution, you can rest assured we will cover all interest and penalties if we are at fault for an error.  If the error was yours, then call the taxing agency and correct the errors. Make sure you remember to make any corrections in the payroll software to avoid repeating the error.

    Print Friendly, PDF & Email
  • Can I add the Full Payroll Service option at any time?

    Absolutely! You can add the payroll tax filing option any time, but adding it at the start of the year ensures the smoothest transition (and the least amount of work) for you. If you want to add the service mid-year, the best time is the beginning of a quarter. Of course, you can add Full Service Payroll in the middle of a tax period, but we reserve the right to bill you a reasonable rate if it causes extra work on our end. Call us for help and advice with this addition.

    Print Friendly, PDF & Email
  • When are my tax liabilities deposited?

    Each tax agency may have its own deposit frequency. Based on the tax jurisdiction and deposit frequency you select, Patriot Software will file (“report”) your payroll tax liabilities at the correct time. During set-up, you’ll indicate the frequency of tax deposits for each tax.

    Print Friendly, PDF & Email
  • When are my tax returns filed?

    Each tax agency has its own rules about when tax returns should be filed. The software knows the timing and format at which your specific tax agencies require filings.

    Print Friendly, PDF & Email
  • How do you know when to file my returns?

    With this payroll tax solution, we use the deposit frequency and general filing rules that tax agencies have set up to properly file your returns.

    Print Friendly, PDF & Email
  • Do tax liability deposits that come out of my account go straight to the tax agencies?

    No. When you accept a payroll, we’ll collect the tax liabilities then and hold them in escrow so they’ll be available when we need to deposit taxes on your behalf. In this way, you can better manage your cash flow, and we can ensure your liabilities are properly paid and on time.

    Print Friendly, PDF & Email
  • What pay frequencies does it support?

    Currently, you can use the time and attendance software for weekly or biweekly employees. We are planning to support semi-monthly time cards in the near future.

    Print Friendly, PDF & Email
  • Can it handle overtime and double-time calculations?

    Yes. Patriot’s Time and Attendance Software comes with the standard “over 40 hours/week” overtime rule already set up. For California employees, the system will calculate based on California overtime and double-time rules.

    Print Friendly, PDF & Email
  • Can I use it standalone without using your other software?

    To use our Time and Attendance Software, you must also use one of our online payroll options as the base component. Employees can enter their time worked in MY Patriot, our Employee Portal module, is included for free with any payroll service.

    When you use TIME, PAY, and MY Patriot together, you have a common interface for payroll, time and attendance recordkeeping, and employee access. You have a great alternative to a time clock system and a easier way to run payroll.

    Print Friendly, PDF & Email
  • Does your payroll software handle reported tips?

    Yes. You can update your employee’s reported tips in payroll, withhold appropriate taxes, and properly report it on their W2 form.

    Print Friendly, PDF & Email
  • I only have one employee. Why do I need payroll software?

    Even if you just have one employee, payroll can be a complicated, time-consuming process for small business owners. Our payroll software can simplify your payroll management so that you can focus on your business.

    Print Friendly, PDF & Email
  • What size organizations can use your software?

    The software is designed for small or medium-sized businesses with 100 or fewer employees.

    Print Friendly, PDF & Email
  • I am no payroll expert! Will I be able to do this?

    Our payroll software is designed for business owners, not payroll experts. We’ve designed the screens to be straightforward and user-friendly, guiding you through each step of the payroll process.

    Print Friendly, PDF & Email
  • What types of organizations use the payroll software?

    From service providers to manufacturing shops to nonprofits, our payroll software was designed to fit the payroll management needs of most types of companies.

    Print Friendly, PDF & Email
  • What about payroll taxes? Who does that?

    With our Basic Payroll option, you can take care of your own payroll tax deposits and filings.

    Print Friendly, PDF & Email
  • I’m not a payroll expert! Will I be able to do this?

    Our Basic Payroll Software is designed for small business owners, not payroll experts. We’ve designed the screens to be straightforward and user-friendly, guiding you through each step of the payroll process.

    Print Friendly, PDF & Email
  • Can I really do payroll from anywhere, anytime?

    Yes, you can run payroll 24/7 from anywhere with an Internet connection! Our online payroll software makes it easy.

    Print Friendly, PDF & Email
  • What are the Direct Deposit Funding and Timing Options for Payroll?

    As a our client, you have two options for how to fund direct deposit payments to your employees.  This will determine your deadlines for running payroll before the pay date.

    1. Standard Option:  You must process payroll at least four days before the pay date.  We will collect money from your commercial deposit account at Signature Bank of Georgia after payroll is run.
    2. Prefund Option:  We will collect money from your Signature Bank of Georgia commercial deposit account ahead of time, so it will be ready to send to employees faster. You can process payroll as little as one day before the pay date.

    In both cases, your deadline for processing a payroll with direct deposit will be 8:00 p.m. Eastern time, although we recommend not waiting until the last minute, in the event of an unexpected technical delay.  If you are a semiweekly federal tax payer, your deadline is 3:00 p.m. Eastern Time.

    Print Friendly, PDF & Email
  • What’s the procedure if I add the Full Service Payroll mid-year?

    If you start using our payroll tax filing service in mid-year, we’ll collect from you all tax liabilities you haven’t yet deposited and hold them in escrow until it’s time to deposit them. From then on, we’ll start collecting the tax liabilities as you run payrolls. Again, adding Full Service Payroll at the beginning of a quarter or a year will make for a much easier transition for your business.

    Print Friendly, PDF & Email
  • What types of deposits and forms do you handle?

    Our Full Payroll Service is perfect for small businesses  and handles all employee taxes and most of the employer taxes, including federal, state and local taxes. We do not handle household employers (Schedule H). We recommend our Basic Payroll for Household employers who need to file a Schedule H.

    Print Friendly, PDF & Email
  • I have locations outside the USA. Can I use your payroll software?

    No, our software is not designed to run payroll for employees outside the USA. One of our main goals is to help American businesses by providing streamlined, economic payroll management solutions. As such, our software is only available to companies with employees working in the USA.

    Print Friendly, PDF & Email
  • In which states can I use your payroll software for my payroll?

    Our software is available in all 50 states!  Our software is configured to handle all state-specific and local taxes that apply to your state.

    Print Friendly, PDF & Email
  • How can I print paychecks in your software?

    You can use completely blank check stock with a MICR (Magnetic Ink Character Recognition) printer cartridge to print payroll checks in Patriot Software. You must use one check per 8 ½ x 11 page to use blank check stock. Alternatively, you can use pre-printed paychecks in our software as well.

    Print Friendly, PDF & Email
  • Once I’m a client, how do I cancel your service if I need/want to?

    Logging into your account and cancelling on the Add/Cancel software section allow you to turn off service. And, if you’re using our Full Payroll Service, we’ll refund any non-deposited payroll tax liabilities to you.

    Print Friendly, PDF & Email
  • Do you handle Worker’s compensation insurance?

    Patriot collects and files Workers’ Compensation Insurance for Washington and Wyoming. We do offer free integration with AP Intego, who offers Pay-As-You-Go Worker’s Compensation Insurance.

    Print Friendly, PDF & Email
  • Does Full Service Payroll handle the transferring of funds for insurance, garnishments, retirement contributions or child support?

    No. While you can set up custom deductions and contributions, Patriot Software, DOES NOT handle the remitting of these funds to the proper agencies.

    Print Friendly, PDF & Email
  • When are payroll taxes withdrawn?

    After you have completed your tax filing setup, Patriot Software will collect payroll taxes on approved payrolls usually the first banking day before the paydate. If payroll is run on the same day as the paydate, payroll taxes will be collected on the next available banking day.

    Print Friendly, PDF & Email
  • Do I have to have a commercial checking account?

    Signature Bank of Georgia and Patriot Software require a commercial checking account for the collection of payroll taxes or direct deposits.

    Print Friendly, PDF & Email
  • Will Patriot Software share my information with any outside parties?

    Patriot Software will not share your information with any outside party without your prior permission.

    Print Friendly, PDF & Email
  • How are quarter- and year-end forms (940, 941, W-2, W-3) handled?

    Patriot Software will submit your 940, 941, W-2 and W-3 data to the proper tax agencies each quarter-end and at year-end. Just print out the W-2 forms to hand out to your employees. We’ll give you detailed info on where to buy blank W-2 forms so that you can print them out using your printer.

    Please note: if you’re NOT a Full Payroll Service client, we’ll still give you access to the form data, but we won’t submit any information on your behalf.

    Print Friendly, PDF & Email
Basic Payroll Service
Full Service Payroll
  • What is Full Service Payroll?

    We will deposit and file all your applicable federal, state, and local payroll taxes.

    Print Friendly, PDF & Email
  • Why do I need Full Service Payroll?

    Payroll tax management can be challenging for small business owners who are juggling their daily operations, and just one missed payroll tax deposit can result in fines and penalties. Our small business payroll tax service wipes away your worries about payroll tax management and allows you to focus on the business at hand.

    Print Friendly, PDF & Email
  • Getting Started with Full Service Payroll

    If you haven’t signed up yet, just complete the contact form or call one of our Payroll Specialists at 770-679-7475.

    Print Friendly, PDF & Email
  • When does the software debit money from my account for my payroll tax liabilities?

    Once you process your payroll, you immediately receive an invoice; the invoice date tells when the tax liability funds will come out of your account. You should have the funds in your account at least one business day before the date on the invoice. (Note: if you ever run a same-day payroll, you must ensure funds are available that day for your liabilities.)

    A word about insufficient funds
    We hope this will never happen… but in the case of insufficient funds, we’ll contact you right away to make you aware of the problem. We may limit your use of the software until the issue is resolved. Please refer to your service agreement for information on applicable charges.

    We will not be responsible for banking charges or penalties you incur as a result of insufficient funds, nor are we responsible if we must pay your tax payments late due to insufficient funds.

    Print Friendly, PDF & Email
  • How can I find out if my payroll tax filings and deposits were properly filed and deposited?

    You can see which taxes we have deposited and filed on your behalf using various reports in the software. However, it’s a best practice to follow up with the tax agencies to confirm the payroll tax deposits and filings are being made. Ultimately, it’s your responsibility to verify your taxes are being filed and deposited properly.

    Print Friendly, PDF & Email
  • What if I receive a notice stating my deposits and filings weren’t properly handled?

    There may be several reasons for this notice. The first is that you haven’t set up the proper deposit frequency. In this case, you should immediately change the deposit frequency in the software, and then contact the tax agency to resolve the issue. The second possibility is we might have made a mistake. In that case, please call our Client Support at 770-679-7475. We’ll handle the corrections and take responsibility for all applicable penalties and interest.

    Print Friendly, PDF & Email
  • Who’s responsible if I’m assessed for any penalties and interest?

    With our Software as your payroll tax filing solution, you can rest assured we will cover all interest and penalties if we are at fault for an error.  If the error was yours, then call the taxing agency and correct the errors. Make sure you remember to make any corrections in the payroll software to avoid repeating the error.

    Print Friendly, PDF & Email
  • Can I add the Full Payroll Service option at any time?

    Absolutely! You can add the payroll tax filing option any time, but adding it at the start of the year ensures the smoothest transition (and the least amount of work) for you. If you want to add the service mid-year, the best time is the beginning of a quarter. Of course, you can add Full Service Payroll in the middle of a tax period, but we reserve the right to bill you a reasonable rate if it causes extra work on our end. Call us for help and advice with this addition.

    Print Friendly, PDF & Email
  • When are my tax liabilities deposited?

    Each tax agency may have its own deposit frequency. Based on the tax jurisdiction and deposit frequency you select, Patriot Software will file (“report”) your payroll tax liabilities at the correct time. During set-up, you’ll indicate the frequency of tax deposits for each tax.

    Print Friendly, PDF & Email
  • When are my tax returns filed?

    Each tax agency has its own rules about when tax returns should be filed. The software knows the timing and format at which your specific tax agencies require filings.

    Print Friendly, PDF & Email
  • How do you know when to file my returns?

    With this payroll tax solution, we use the deposit frequency and general filing rules that tax agencies have set up to properly file your returns.

    Print Friendly, PDF & Email
  • Do tax liability deposits that come out of my account go straight to the tax agencies?

    No. When you accept a payroll, we’ll collect the tax liabilities then and hold them in escrow so they’ll be available when we need to deposit taxes on your behalf. In this way, you can better manage your cash flow, and we can ensure your liabilities are properly paid and on time.

    Print Friendly, PDF & Email
  • What pay frequencies does it support?

    Currently, you can use the time and attendance software for weekly or biweekly employees. We are planning to support semi-monthly time cards in the near future.

    Print Friendly, PDF & Email
  • Can it handle overtime and double-time calculations?

    Yes. Patriot’s Time and Attendance Software comes with the standard “over 40 hours/week” overtime rule already set up. For California employees, the system will calculate based on California overtime and double-time rules.

    Print Friendly, PDF & Email
  • Can I use it standalone without using your other software?

    To use our Time and Attendance Software, you must also use one of our online payroll options as the base component. Employees can enter their time worked in MY Patriot, our Employee Portal module, is included for free with any payroll service.

    When you use TIME, PAY, and MY Patriot together, you have a common interface for payroll, time and attendance recordkeeping, and employee access. You have a great alternative to a time clock system and a easier way to run payroll.

    Print Friendly, PDF & Email
  • Does your payroll software handle reported tips?

    Yes. You can update your employee’s reported tips in payroll, withhold appropriate taxes, and properly report it on their W2 form.

    Print Friendly, PDF & Email
  • I only have one employee. Why do I need payroll software?

    Even if you just have one employee, payroll can be a complicated, time-consuming process for small business owners. Our payroll software can simplify your payroll management so that you can focus on your business.

    Print Friendly, PDF & Email
  • What size organizations can use your software?

    The software is designed for small or medium-sized businesses with 100 or fewer employees.

    Print Friendly, PDF & Email
  • I am no payroll expert! Will I be able to do this?

    Our payroll software is designed for business owners, not payroll experts. We’ve designed the screens to be straightforward and user-friendly, guiding you through each step of the payroll process.

    Print Friendly, PDF & Email
  • What types of organizations use the payroll software?

    From service providers to manufacturing shops to nonprofits, our payroll software was designed to fit the payroll management needs of most types of companies.

    Print Friendly, PDF & Email
  • Can I really do payroll from anywhere, anytime?

    Yes, you can run payroll 24/7 from anywhere with an Internet connection! Our online payroll software makes it easy.

    Print Friendly, PDF & Email
  • What are the Direct Deposit Funding and Timing Options for Payroll?

    As a our client, you have two options for how to fund direct deposit payments to your employees.  This will determine your deadlines for running payroll before the pay date.

    1. Standard Option:  You must process payroll at least four days before the pay date.  We will collect money from your commercial deposit account at Signature Bank of Georgia after payroll is run.
    2. Prefund Option:  We will collect money from your Signature Bank of Georgia commercial deposit account ahead of time, so it will be ready to send to employees faster. You can process payroll as little as one day before the pay date.

    In both cases, your deadline for processing a payroll with direct deposit will be 8:00 p.m. Eastern time, although we recommend not waiting until the last minute, in the event of an unexpected technical delay.  If you are a semiweekly federal tax payer, your deadline is 3:00 p.m. Eastern Time.

    Print Friendly, PDF & Email
  • What’s the procedure if I add the Full Service Payroll mid-year?

    If you start using our payroll tax filing service in mid-year, we’ll collect from you all tax liabilities you haven’t yet deposited and hold them in escrow until it’s time to deposit them. From then on, we’ll start collecting the tax liabilities as you run payrolls. Again, adding Full Service Payroll at the beginning of a quarter or a year will make for a much easier transition for your business.

    Print Friendly, PDF & Email
  • What types of deposits and forms do you handle?

    Our Full Payroll Service is perfect for small businesses  and handles all employee taxes and most of the employer taxes, including federal, state and local taxes. We do not handle household employers (Schedule H). We recommend our Basic Payroll for Household employers who need to file a Schedule H.

    Print Friendly, PDF & Email
  • I have locations outside the USA. Can I use your payroll software?

    No, our software is not designed to run payroll for employees outside the USA. One of our main goals is to help American businesses by providing streamlined, economic payroll management solutions. As such, our software is only available to companies with employees working in the USA.

    Print Friendly, PDF & Email
  • In which states can I use your payroll software for my payroll?

    Our software is available in all 50 states!  Our software is configured to handle all state-specific and local taxes that apply to your state.

    Print Friendly, PDF & Email
  • How can I print paychecks in your software?

    You can use completely blank check stock with a MICR (Magnetic Ink Character Recognition) printer cartridge to print payroll checks in Patriot Software. You must use one check per 8 ½ x 11 page to use blank check stock. Alternatively, you can use pre-printed paychecks in our software as well.

    Print Friendly, PDF & Email
  • Once I’m a client, how do I cancel your service if I need/want to?

    Logging into your account and cancelling on the Add/Cancel software section allow you to turn off service. And, if you’re using our Full Payroll Service, we’ll refund any non-deposited payroll tax liabilities to you.

    Print Friendly, PDF & Email
  • Do you handle Worker’s compensation insurance?

    Patriot collects and files Workers’ Compensation Insurance for Washington and Wyoming. We do offer free integration with AP Intego, who offers Pay-As-You-Go Worker’s Compensation Insurance.

    Print Friendly, PDF & Email
  • Does Full Service Payroll handle the transferring of funds for insurance, garnishments, retirement contributions or child support?

    No. While you can set up custom deductions and contributions, Patriot Software, DOES NOT handle the remitting of these funds to the proper agencies.

    Print Friendly, PDF & Email
  • When are payroll taxes withdrawn?

    After you have completed your tax filing setup, Patriot Software will collect payroll taxes on approved payrolls usually the first banking day before the paydate. If payroll is run on the same day as the paydate, payroll taxes will be collected on the next available banking day.

    Print Friendly, PDF & Email
  • Do I have to have a commercial checking account?

    Signature Bank of Georgia and Patriot Software require a commercial checking account for the collection of payroll taxes or direct deposits.

    Print Friendly, PDF & Email
  • Will Patriot Software share my information with any outside parties?

    Patriot Software will not share your information with any outside party without your prior permission.

    Print Friendly, PDF & Email
  • How are quarter- and year-end forms (940, 941, W-2, W-3) handled?

    Patriot Software will submit your 940, 941, W-2 and W-3 data to the proper tax agencies each quarter-end and at year-end. Just print out the W-2 forms to hand out to your employees. We’ll give you detailed info on where to buy blank W-2 forms so that you can print them out using your printer.

    Please note: if you’re NOT a Full Payroll Service client, we’ll still give you access to the form data, but we won’t submit any information on your behalf.

    Print Friendly, PDF & Email
Getting Started – Full Service Payroll
  • Getting Started with Full Service Payroll

    If you haven’t signed up yet, just complete the contact form or call one of our Payroll Specialists at 770-679-7475.

    Print Friendly, PDF & Email
  • Can I add the Full Payroll Service option at any time?

    Absolutely! You can add the payroll tax filing option any time, but adding it at the start of the year ensures the smoothest transition (and the least amount of work) for you. If you want to add the service mid-year, the best time is the beginning of a quarter. Of course, you can add Full Service Payroll in the middle of a tax period, but we reserve the right to bill you a reasonable rate if it causes extra work on our end. Call us for help and advice with this addition.

    Print Friendly, PDF & Email
  • What pay frequencies does it support?

    Currently, you can use the time and attendance software for weekly or biweekly employees. We are planning to support semi-monthly time cards in the near future.

    Print Friendly, PDF & Email
  • Can it handle overtime and double-time calculations?

    Yes. Patriot’s Time and Attendance Software comes with the standard “over 40 hours/week” overtime rule already set up. For California employees, the system will calculate based on California overtime and double-time rules.

    Print Friendly, PDF & Email
  • Can I use it standalone without using your other software?

    To use our Time and Attendance Software, you must also use one of our online payroll options as the base component. Employees can enter their time worked in MY Patriot, our Employee Portal module, is included for free with any payroll service.

    When you use TIME, PAY, and MY Patriot together, you have a common interface for payroll, time and attendance recordkeeping, and employee access. You have a great alternative to a time clock system and a easier way to run payroll.

    Print Friendly, PDF & Email
  • What’s the procedure if I add the Full Service Payroll mid-year?

    If you start using our payroll tax filing service in mid-year, we’ll collect from you all tax liabilities you haven’t yet deposited and hold them in escrow until it’s time to deposit them. From then on, we’ll start collecting the tax liabilities as you run payrolls. Again, adding Full Service Payroll at the beginning of a quarter or a year will make for a much easier transition for your business.

    Print Friendly, PDF & Email
How does it Work? – Full Service Payroll
  • When does the software debit money from my account for my payroll tax liabilities?

    Once you process your payroll, you immediately receive an invoice; the invoice date tells when the tax liability funds will come out of your account. You should have the funds in your account at least one business day before the date on the invoice. (Note: if you ever run a same-day payroll, you must ensure funds are available that day for your liabilities.)

    A word about insufficient funds
    We hope this will never happen… but in the case of insufficient funds, we’ll contact you right away to make you aware of the problem. We may limit your use of the software until the issue is resolved. Please refer to your service agreement for information on applicable charges.

    We will not be responsible for banking charges or penalties you incur as a result of insufficient funds, nor are we responsible if we must pay your tax payments late due to insufficient funds.

    Print Friendly, PDF & Email
  • How can I find out if my payroll tax filings and deposits were properly filed and deposited?

    You can see which taxes we have deposited and filed on your behalf using various reports in the software. However, it’s a best practice to follow up with the tax agencies to confirm the payroll tax deposits and filings are being made. Ultimately, it’s your responsibility to verify your taxes are being filed and deposited properly.

    Print Friendly, PDF & Email
  • What if I receive a notice stating my deposits and filings weren’t properly handled?

    There may be several reasons for this notice. The first is that you haven’t set up the proper deposit frequency. In this case, you should immediately change the deposit frequency in the software, and then contact the tax agency to resolve the issue. The second possibility is we might have made a mistake. In that case, please call our Client Support at 770-679-7475. We’ll handle the corrections and take responsibility for all applicable penalties and interest.

    Print Friendly, PDF & Email
  • Who’s responsible if I’m assessed for any penalties and interest?

    With our Software as your payroll tax filing solution, you can rest assured we will cover all interest and penalties if we are at fault for an error.  If the error was yours, then call the taxing agency and correct the errors. Make sure you remember to make any corrections in the payroll software to avoid repeating the error.

    Print Friendly, PDF & Email
  • When are my tax liabilities deposited?

    Each tax agency may have its own deposit frequency. Based on the tax jurisdiction and deposit frequency you select, Patriot Software will file (“report”) your payroll tax liabilities at the correct time. During set-up, you’ll indicate the frequency of tax deposits for each tax.

    Print Friendly, PDF & Email
  • When are my tax returns filed?

    Each tax agency has its own rules about when tax returns should be filed. The software knows the timing and format at which your specific tax agencies require filings.

    Print Friendly, PDF & Email
  • How do you know when to file my returns?

    With this payroll tax solution, we use the deposit frequency and general filing rules that tax agencies have set up to properly file your returns.

    Print Friendly, PDF & Email
  • Do tax liability deposits that come out of my account go straight to the tax agencies?

    No. When you accept a payroll, we’ll collect the tax liabilities then and hold them in escrow so they’ll be available when we need to deposit taxes on your behalf. In this way, you can better manage your cash flow, and we can ensure your liabilities are properly paid and on time.

    Print Friendly, PDF & Email
  • How are quarter- and year-end forms (940, 941, W-2, W-3) handled?

    Patriot Software will submit your 940, 941, W-2 and W-3 data to the proper tax agencies each quarter-end and at year-end. Just print out the W-2 forms to hand out to your employees. We’ll give you detailed info on where to buy blank W-2 forms so that you can print them out using your printer.

    Please note: if you’re NOT a Full Payroll Service client, we’ll still give you access to the form data, but we won’t submit any information on your behalf.

    Print Friendly, PDF & Email
Time & Attendance
  • What happens to my data if I am no longer a our client?

    We store your information while you are a client. When you cancel, you can print your time card history and other data. We may grant you read-only access so you can review past time, attendance and PTO online for a limited time after you cancel your account.

    Print Friendly, PDF & Email
  • How long is my data saved?

    In case of an audit or a legal issue, it’s vital to have up-to-date, accurate time and attendance data. Because of various recordkeeping rules, we will store your data so that it is there if you need it. As long as you remain a paying client, your Time and Attendance Software data is saved indefinitely. You will be able to access all employee time, attendance and PTO online.

    Print Friendly, PDF & Email
  • Is my data backed up?

    Yes, your data is backed up regularly.

    Print Friendly, PDF & Email
  • Where is my data stored?

    Your data is stored at a SAS 70 Series II compliant data center.

    Print Friendly, PDF & Email
  • What else do I need to run your Time and Attendance Software?All you need is an Internet connection and your web browser and you will be able to view all employee time and paid time-off (PTO) online.

    All you need is an Internet connection and your web browser and you will be able to view all employee time and paid time-off (PTO) online.

    Print Friendly, PDF & Email
  • How does it work?

    Patriot’s Time and Attendance Software is a great alternative to a traditional time clock system. Employees have access to the MY Patriot Employee Portal, where they can record the time they clocked in and out, see their remaining vacation hours, and enter comments.

    Print Friendly, PDF & Email
  • Why should I use it for my small business?

    A software-based time & attendance system simplifies the collection of hours for payroll processing by seamlessly entering employee hours to payroll after approval. From a business and legal standpoint, our Time and Attendance Software will help you meet record keeping requirements. It’s an online system, accessible from anywhere with Internet access 24/7: No software installations, maintenance upgrades, data backups and restores, or time clock system repairs.

    Print Friendly, PDF & Email
  • What reports come with it?

    Patriot’s Time and Attendance Software has a “TIME Summary Report” which will allow you to report on any date range, employees and hours types.

    Print Friendly, PDF & Email
  • What pay frequencies does it support?

    Currently, you can use the time and attendance software for weekly or biweekly employees. We are planning to support semi-monthly time cards in the near future.

    Print Friendly, PDF & Email
  • Can it handle overtime and double-time calculations?

    Yes. Patriot’s Time and Attendance Software comes with the standard “over 40 hours/week” overtime rule already set up. For California employees, the system will calculate based on California overtime and double-time rules.

    Print Friendly, PDF & Email
  • Can I use it standalone without using your other software?

    To use our Time and Attendance Software, you must also use one of our online payroll options as the base component. Employees can enter their time worked in MY Patriot, our Employee Portal module, is included for free with any payroll service.

    When you use TIME, PAY, and MY Patriot together, you have a common interface for payroll, time and attendance recordkeeping, and employee access. You have a great alternative to a time clock system and a easier way to run payroll.

    Print Friendly, PDF & Email
  • How do I get started using our Time and Attendance Software?

    Getting set up is an easy, one-step process. Because our Time and Attendance Software uses a common interface with our other Software modules, you only need to enter an employee’s information once. After you set up your pay period schedule, your employees can immediately start entering their time and keeping track of their hours in the timesheet online.

    Print Friendly, PDF & Email
  • How does an employee complete a timesheet online?

    An employee can easily complete a timesheet online with the optional MY Patriot employee portal. If you sign up, your employees will log into MY Patriot self-serve website to enter their time worked, as well as any time off or holidays. After an employee approves a timesheet online, you can approve the timesheet and send it to Patriot PAY.

    Print Friendly, PDF & Email
  • How do I move hours from the Time and Attendance Software into the Online Payroll?

    After your employees have entered their hours and you’ve approved the timesheet online, it’s easy to transfer the time data into the payroll application. Since the two systems are linked, just one click of a button seamlessly moves your approved time card data from the Time and Attendance Software into your payroll entry screen.

    Print Friendly, PDF & Email
  • What is our Time and Attendance Software?

    It is an online time and attendance system that works with Patriot software’s online payroll and the MY Patriot Employee Portal software.

    Print Friendly, PDF & Email
Time & Attendance – General
Getting Started – Time Attendance
  • How do I get started using our Time and Attendance Software?

    Getting set up is an easy, one-step process. Because our Time and Attendance Software uses a common interface with our other Software modules, you only need to enter an employee’s information once. After you set up your pay period schedule, your employees can immediately start entering their time and keeping track of their hours in the timesheet online.

    Print Friendly, PDF & Email
  • How does an employee complete a timesheet online?

    An employee can easily complete a timesheet online with the optional MY Patriot employee portal. If you sign up, your employees will log into MY Patriot self-serve website to enter their time worked, as well as any time off or holidays. After an employee approves a timesheet online, you can approve the timesheet and send it to Patriot PAY.

    Print Friendly, PDF & Email
  • How do I move hours from the Time and Attendance Software into the Online Payroll?

    After your employees have entered their hours and you’ve approved the timesheet online, it’s easy to transfer the time data into the payroll application. Since the two systems are linked, just one click of a button seamlessly moves your approved time card data from the Time and Attendance Software into your payroll entry screen.

    Print Friendly, PDF & Email
Technical – Time & Attendance
Accounting Software
  • What’s the difference between Basic and Premium?

    Accounting Premium includes everything in our Basic option, plus added features like bank reconciliation, invoice templates and much more!

    Print Friendly, PDF & Email
  • What kind of support comes with Accounting Premium?

    We offer free expert support for Accounting Premium clients via phone, email, or chat, Monday – Friday, 8 – 8 EST.

    Print Friendly, PDF & Email
  • What is the difference between the 1099 Software and Accounting Software?

    With the 1099 Software, you can pay your vendors and issue Form 1099s. The Accounting Software has all of those capabilities, plus additional features such as account deposit/withdrawal tracking and client billing.

    Print Friendly, PDF & Email
  • I know I’ll need help. How can I get it?

    If you have questions, call our Client Support Group for help at 770-679-7475.  We offer free routine support for all clients. You can also find quick answers with our online chat feature or search for answers on your own in our Help Center.

    Print Friendly, PDF & Email
  • What can I do with the Accounting Basic Software?

    With this accounting basic software solution, you can:

    • Track all of your account activity
    • Create client invoices
    • Record client payments
    • View unpaid invoices
    • Pay your suppliers and 1099 contractors
    • Print 1099 and 1096 forms
    • Print reports
    • Receive credit card payments
    • Import bank activity
    Print Friendly, PDF & Email
  • What is the Accounting Basic Software?

    Our Accounting Basic Software is an online system for small business owners who need an easy-to-use accounting solution. Why use accounting software? You can use either our Accounting Premium or Accounting Basic Software anytime or anywhere you have Internet access.

    Print Friendly, PDF & Email
  • I don’t know anything about bookkeeping! Will I be able to use this software?

    Relax! Our accounting software is designed to be easy for small business owners and yet, powerful enough for accountants. Our software is simple, and there’s plenty of help, tutorials, and videos built right in if you need help.

    Print Friendly, PDF & Email
  • What is a 1096 form?

    Form 1096 is the Annual Summary and Transmittal of U.S. Information Returns. On this form, you will transmit the vendor 1099 forms to the IRS. It’s easy to print this 1096 form with Patriot’s 1099 Software!

    Print Friendly, PDF & Email
  • Do you handle other types of 1099s besides 1099-MISC?

    No. Our 1099 Software is made specifically as a way to pay contractors and report payments made to independent contractors, consultants, investors, etc.

    Print Friendly, PDF & Email
  • Can I use direct deposit for contractor payments?

    At this time, Patriot Software does not offer direct deposit for the payment of 1099 contractors.

    Print Friendly, PDF & Email
  • What paperwork do I need to give to a contractor before they can get paid?

    Before the contractor begins work, you should provide the contractor with an IRS W-9 form to complete and return to you. This form requests the contractor’s Social Security or federal employer identification number, address, and tax classification. For a copy of the form, visit the IRS website.

    Print Friendly, PDF & Email
  • What is the Accounting Premium Software?

    Accounting Premium is an accounting product for small businesses needing enhanced accounting features.

    Print Friendly, PDF & Email
  • Do I need training to use this system?

    We made this accounting solution simple by design. You do not need any special training to track income and expenses, generate client invoices, or print reports for your accountant. There will be plenty of help articles and videos to learn how to use the software.

    Print Friendly, PDF & Email
  • How does it work?

    The Accounting Basic Software is part of the our suite of small business software which you can access with one login. Just click on the “Accounting” tab to start keeping track of the money flowing in and out of your business. The software also integrates seamlessly with our payroll software and payroll tax filing service.

    Print Friendly, PDF & Email
  • I don’t have any employees. Why do I need this basic accounting software?

    Even if you haven’t hired anyone yet, this accounting solution will help you track the flow of money in and out of your business. The Accounting Basic Software gives you an easy, affordable way to keep watch over your business finances.

    Print Friendly, PDF & Email
  • What is your 1099 Software?

    This 1099 software gives small business owners a fast, efficient way to handle payments to contractors, as well as other vendors receiving an annual 1099 form.

    Print Friendly, PDF & Email
  • How does your 1099 software work?

    It allows you to pay contractors and vendors in three simple steps: just enter the payment, verify the amount, and print the check on 8 ½ x 11” pre-printed check stock. Or, you can handwrite checks and print pay stubs for vendors. The software keeps a record of all payments made, and makes it easy to print out required 1099-MISC and 1096 forms on IRS preprinted forms. Patriot’s 1099 Software helps you comply with federal recordkeeping rules for payments to 1099-MISC contractors, as well as other rent, royalty, and attorney payments.

    Print Friendly, PDF & Email
  • Why do I need to keep track of contractor payments?

    The Internal Revenue Service requires that businesses keep track of how much they pay contractors annually and requires small businesses to issue 1099 and 1096 forms. Our 1099 Software helps you track how much you paid, and to whom.

    Print Friendly, PDF & Email
  • What is a 1099-MISC form?

    The 1099-MISC form is required by the Internal Revenue Service for reporting annual payments to an independent contractor (non-employee), consultants, investors, etc. You can use Patriot’s 1099 Software to print these 1099 forms.

    Print Friendly, PDF & Email
  • What should I do with the 1099 and 1096 forms after they are generated?

    Distribute any 1099 forms directly to the contractors or other vendors. Send the 1096 form along with Copy A of all 1099s to the Internal Revenue Service. Obviously, your forms need to be accurate, which is why you need our 1099 Software.

    Print Friendly, PDF & Email
Basic Accounting Software
  • What’s the difference between Basic and Premium?

    Accounting Premium includes everything in our Basic option, plus added features like bank reconciliation, invoice templates and much more!

    Print Friendly, PDF & Email
  • I know I’ll need help. How can I get it?

    If you have questions, call our Client Support Group for help at 770-679-7475.  We offer free routine support for all clients. You can also find quick answers with our online chat feature or search for answers on your own in our Help Center.

    Print Friendly, PDF & Email
  • What can I do with the Accounting Basic Software?

    With this accounting basic software solution, you can:

    • Track all of your account activity
    • Create client invoices
    • Record client payments
    • View unpaid invoices
    • Pay your suppliers and 1099 contractors
    • Print 1099 and 1096 forms
    • Print reports
    • Receive credit card payments
    • Import bank activity
    Print Friendly, PDF & Email
  • What is the Accounting Basic Software?

    Our Accounting Basic Software is an online system for small business owners who need an easy-to-use accounting solution. Why use accounting software? You can use either our Accounting Premium or Accounting Basic Software anytime or anywhere you have Internet access.

    Print Friendly, PDF & Email
  • I don’t know anything about bookkeeping! Will I be able to use this software?

    Relax! Our accounting software is designed to be easy for small business owners and yet, powerful enough for accountants. Our software is simple, and there’s plenty of help, tutorials, and videos built right in if you need help.

    Print Friendly, PDF & Email
  • Do I need training to use this system?

    We made this accounting solution simple by design. You do not need any special training to track income and expenses, generate client invoices, or print reports for your accountant. There will be plenty of help articles and videos to learn how to use the software.

    Print Friendly, PDF & Email
  • How does it work?

    The Accounting Basic Software is part of the our suite of small business software which you can access with one login. Just click on the “Accounting” tab to start keeping track of the money flowing in and out of your business. The software also integrates seamlessly with our payroll software and payroll tax filing service.

    Print Friendly, PDF & Email
  • I don’t have any employees. Why do I need this basic accounting software?

    Even if you haven’t hired anyone yet, this accounting solution will help you track the flow of money in and out of your business. The Accounting Basic Software gives you an easy, affordable way to keep watch over your business finances.

    Print Friendly, PDF & Email
Premium Accounting Software
1099 Software
  • What is the difference between the 1099 Software and Accounting Software?

    With the 1099 Software, you can pay your vendors and issue Form 1099s. The Accounting Software has all of those capabilities, plus additional features such as account deposit/withdrawal tracking and client billing.

    Print Friendly, PDF & Email
  • What is a 1096 form?

    Form 1096 is the Annual Summary and Transmittal of U.S. Information Returns. On this form, you will transmit the vendor 1099 forms to the IRS. It’s easy to print this 1096 form with Patriot’s 1099 Software!

    Print Friendly, PDF & Email
  • Do you handle other types of 1099s besides 1099-MISC?

    No. Our 1099 Software is made specifically as a way to pay contractors and report payments made to independent contractors, consultants, investors, etc.

    Print Friendly, PDF & Email
  • Can I use direct deposit for contractor payments?

    At this time, Patriot Software does not offer direct deposit for the payment of 1099 contractors.

    Print Friendly, PDF & Email
  • What paperwork do I need to give to a contractor before they can get paid?

    Before the contractor begins work, you should provide the contractor with an IRS W-9 form to complete and return to you. This form requests the contractor’s Social Security or federal employer identification number, address, and tax classification. For a copy of the form, visit the IRS website.

    Print Friendly, PDF & Email
  • What is your 1099 Software?

    This 1099 software gives small business owners a fast, efficient way to handle payments to contractors, as well as other vendors receiving an annual 1099 form.

    Print Friendly, PDF & Email
  • How does your 1099 software work?

    It allows you to pay contractors and vendors in three simple steps: just enter the payment, verify the amount, and print the check on 8 ½ x 11” pre-printed check stock. Or, you can handwrite checks and print pay stubs for vendors. The software keeps a record of all payments made, and makes it easy to print out required 1099-MISC and 1096 forms on IRS preprinted forms. Patriot’s 1099 Software helps you comply with federal recordkeeping rules for payments to 1099-MISC contractors, as well as other rent, royalty, and attorney payments.

    Print Friendly, PDF & Email
  • Why do I need to keep track of contractor payments?

    The Internal Revenue Service requires that businesses keep track of how much they pay contractors annually and requires small businesses to issue 1099 and 1096 forms. Our 1099 Software helps you track how much you paid, and to whom.

    Print Friendly, PDF & Email
  • What is a 1099-MISC form?

    The 1099-MISC form is required by the Internal Revenue Service for reporting annual payments to an independent contractor (non-employee), consultants, investors, etc. You can use Patriot’s 1099 Software to print these 1099 forms.

    Print Friendly, PDF & Email
  • What should I do with the 1099 and 1096 forms after they are generated?

    Distribute any 1099 forms directly to the contractors or other vendors. Send the 1096 form along with Copy A of all 1099s to the Internal Revenue Service. Obviously, your forms need to be accurate, which is why you need our 1099 Software.

    Print Friendly, PDF & Email
No questions matching current search
Print Friendly, PDF & Email